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  • gwenross1

OFFICE MANAGER

Indianapolis, IN


Summary

The Office Manager is the glue that holds the office together. Bridging the gaps between departments and keeping the office, and the people in it, running.


Duties and Responsibilities

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly

  • Manage office supplies inventory and place orders as necessary

  • Perform receptionist duties: greet visitors, and answer and direct phone calls

  • Develop office policies and procedures, and ensure they are implemented appropriately

  • Assist with office layout planning and office moves, and with managing and maintaining IT equipment such as monitors, wireless keyboards and mice

  • Identify opportunities for process and office management improvements, and design and implement new systems

  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

  • Support office culture, represent our core values

  • Assist with onboarding process for new hires

  • Provide guidance and recommendations for travel to remote employees visiting the office

  • Liaise with facility management vendors, including cleaning, catering and security services

  • Plan in-house or off-site activities, like parties, celebrations and conferences

  • Assist with the training and the following training related activities

  • Facilitate all classroom training on Company policies and procedures across all departments, including presentation of HR policies and coordination with Department Heads for department-specific trainings

  • Ensure presentations on file are updated and have the most-current information in them

  • Upload final presentations and recordings for all employees to have access

  • Send out classroom training sheets following training and audit sheets for completeness and accuracy

  • Assign onboarding and annual awareness training according the training schedule

  • Other duties as needed with different departments, such as help with shipping products or paperwork

Qualifications/Specifications

  • Positive and supportive demeanor

  • Leadership experience

  • Ideally 2-5 years of work experience in an administrative/office management role

  • Must have exceptional attention to detail

  • Strong organizational and time management skills, and ability to prioritize

  • Must be a self-starter and driven

  • Excellent communication and interpersonal skills

  • Strong problem-solving skills and analytical abilities

  • Must be proficient with Microsoft Office

  • Experience with facility management, managing vendors


EEO Statement

Sonablate Corp. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.






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